Features
One membership covers everything below. “Coming soon” features are being finished, and “on request” add-ons are switched on for your program when you ask.
Daily operations
Attendance and sign-in/out
Children are signed in and out, with the time recorded for every child.
Door kiosk
A tablet at your door for family sign-in and sign-out.
QR code check-in
Families scan a code at the door to check in.
Daily reports
Meals, naps and activities, sent to families each day.
Ratio and capacity monitoring
Staff-to-child ratios by room through the day, and home capacity under your state’s age rules.
Classrooms and schedule
Rooms, age groups and your daily schedule.
Safety drills
Log fire and emergency drills and keep the record ready.
Children and health
Children hub
Each child’s records in one place.
Allergy plans
Allergy and care plans your staff can see.
Immunizations
Shot records and due dates.
Health checks
Daily health checks at drop-off.
Medications
Parent authorizations and every dose given.
Incident reports
Record incidents and share them with families.
Families
Enrollment
Online enrollment forms for new families.
Parent portal
Families see daily reports, invoices and messages.
Messaging
Message families from your dashboard.
Family CRM
Track every enquiry from first contact to enrollment.
E-signatures
Families sign forms online.
Parent handbook
Build your handbook and policies and share them with families.
Parent app
An iPhone and Android app for families.
Billing and funding
Tuition billing
Invoices, balances and receipts.
State subsidy
Subsidy children, authorizations and the state’s daily rates for your area.
Food program (CACFP)
Meal counts and USDA claim reports.
Online tuition payments
Families pay invoices by card through Stripe or PayPal.
Funding planner
See the funding your program can qualify for.
Compliance and quality
Today’s compliance
What needs attention today, on one screen.
Inspection-ready records
Records kept the way an inspector asks for them.
Quality rating
Texas Rising Star self-assessment with the state’s own categories and weights.
Licensing standards checklist
Your state’s minimum standards as a checklist.
Staff
Staff time clock
PIN clock-in and clock-out, with hours for payroll.
Staff files and training
Certificates, background check dates and training hours.
Hiring page
A careers page for your job posts, listed on Google for Jobs.
Grow your program
Daycare website
A free website for your program.
Marketing hub
Flyers and marketing materials made from your program’s details.
Multiple locations
One login for all your sites.
Find care listing
Parents find your program in America DayCare’s search.
Tour booking
Families book tours online.
AI and add-ons
AI Employee
Answers family questions by email, and by phone on Voice plans. From $29/month.
Call Center and IVR
A phone menu that routes callers to the right person. $39/month.
Included with every membership
Video guides and support
Short videos for every part of the dashboard, and a real person when you need help.
Data import
Bring your existing children, families and staff records in when you start.
Website customization
We customize your daycare website for you, at no charge.
Ready to start?
Texas is open now. Louisiana and Missouri are coming soon.
Everything included
Every service in one place. Some phone services are add-ons; see AI and add-ons.
Families and communication
Parent portal and app
Check-ins, daily reports, photos, messages and invoices on every parent’s phone.
Family CRM
Every inquiry and tour request in one inbox, followed from first call to enrollment.
Notifications
Automatic email and text updates for families and staff.
Masked email
Messages go through private relay addresses, so personal email addresses stay private.
Paperwork and money
Digital signing
Enrollment packets and policies signed online, with a record of who signed and when.
State forms and printing
State forms filled from your records, ready to print or sign.
Invoicing and online payments
Tuition invoices, reminders and card payments through Stripe.
Phones
Phone menu (IVR)
“Press 1 for enrollment”: callers reach the right person.
Call center
Calls answered for you when you can’t pick up. On request.
AI Employee
Answers families by email and phone, day and night. From $29/month.
Your website
Free website
A ready daycare website with your hours, ages, photos and enrollment button.
Customized website and your own domain
Your colors, your pages and your own web address.
Found on Google
Search-ready pages, sitemap and business details that Google reads.